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While other options allow the synchronization between smartphones and computers, synchronizing with a file is only possible between computers.
In this option, a sync file is created in Mapeo Desktop on one computer and then it is used by another computer with Mapeo to exchange data. During the synchronization, all data contained in the sync file is transferred to the computer that is syncing with it, and all data in the Mapeo database of the computer will also be transferred to the sync file. It uses the same two-way method as synchronization via Wi-Fi. To learn more about how synchronization works, see Peer-to-peer & Mapeo sync.
Other requirements:
Both devices must be using the same configuration It is only possible to sync with sync files created by devices that use the same configuration. For more on how to import configurations, seeImporting configurations to Mapeo DesktopImporting configurations into Mapeo Mobile.
Click on Synchronize on the Mapeo modes panel
3. Click on the Create a sync file button and choose the name and location where the generated file will be saved.
There are two options for sharing a sync file:
Click on Synchronize in the Mapeo modes panel.
4. Click on the Sync from a file button and in the pop-up window, navigate until you find the desired sync file. Then click on it and click Open.Start synchronization
The synchronization with the file will automatically begin.
Important: Keep the Synchronize screen open on both devices until the synchronization process is complete.
To learn about viewing and managing synchronized data in Mapeo Desktop Observations mode, continue to:
If devices are near each other, this is a good sync option when you can't create a local Wi-Fi network. You can instead use a USB drive to copy and paste the sync file between different devices. It works with no internet connection.
If devices are not near each other, this is also a good sync option. In this case, you will either need to transport a USB drive to the location of the second device or have access to an internet connection.
Open Mapeo Desktop on computer 1, the computer on which you want to create a sync file. The generated sync file will include all the Mapeo data from that computer.
Send sync file via email or file sharing service (Requires an internet connection)
Copy and paste sync file using a USB drive (Works with no internet connection)
Locate the generated sync file on computer 1.
In your email app (Gmail, Hotmail, etc.), create a new email and attach the sync file. Send it to the user of the computer 2, the computer with which you want to sync.
Computer 2 must receive the sync file and save it. It is important to remember where has it been saved.
If the sync file is too large to be sent by email, you can use other platforms such as WeTransfer, Google Drive, or Dropbox. You can send files up to 2GB for free using these apps.
Connect a USB drive to computer 1, where you generated the sync file.
Locate the generated sync file on computer 1 and click on it using the right button of the mouse. Select Copy.
Navigate to the USB drive in the file system. Right-click on the location and select Paste to paste the sync file onto the drive.
Disconnect the USB drive and connect it to the computer you want to sync with ( computer 2).
Navigate to the USB drive folder and locate the sync file. Right-click on the file and select Copy. Navigate to where you would like to save the sync file on computer 2. Right-click on the location and select Paste.
Locate the received or pasted sync file on computer 2, the computer you want to sync with.
Open Mapeo Desktop on computer 2.
When the synchronization is complete, computer 2 and the sync file will have identical copies of the Mapeo database. To complete a 2-way synchronization between the two computers, repeat the process to copy the sync file back to computer 1 and use it to Sync from a file.
Requirements:
Both devices must be using the same configuration It is only possible to synchronize with devices that use the same configuration. For more on how to import configurations, see Importing configurations to Mapeo Desktop.
To synchronize, follow the steps below:
For more on how to create a local Wi-Fi network or connect to Wi-Fi, see I want to create local Wi-Fi networks I want to connect to Wi-Fi
In order to synchronize, both devices must have the Synchronize screen open.
Devices available for syncing will be listed on the Synchronize screen.
Remember that in order for a device to appear in the list, it must be connected to the same Wi-Fi network, have the Synchronize screen open, and be using the same project configuration. You can confirm which configuration Mapeo Desktop is currently using by consulting the white bar at the bottom of the Synchronize screen. For troubleshooting on this step, see I have sync issues.
Once available devices appear in the list, confirm the identity of the device you plan to synchronize with by consulting the unique identification number on the other user's device.
To see the unique identification number of a Mapeo Mobile device, check the right side of the navy blue bar on the Synchronize screen in Mapeo Mobile.
Important: Keep the Synchronize screen open on both devices until the synchronization process is complete.
To learn about viewing and managing synchronized data:
In Mapeo Desktop, continue to Viewing observations
In Mapeo Mobile, see #view-synced-observations
Mapeo allows you to synchronize collected data with other Mapeo users or devices that are members of the same project. Synchronizing is used regularly throughout the course of projects to aggregate data collected by different participants and ensure that multiple copies of the complete database exist. Syncing data does not always require an internet connection and can be done in entirely offline areas.
Please note that by synchronizing with another Mapeo user, ALL DATA is shared in both directions. You will receive all of the observations present on the other Mapeo device and they will receive all of the observations present on your device. Only synchronize with members of your project whom you trust with all of your data. For more on synchronization, see: Peer-to-peer & Mapeo sync.
Any edits that have been made to the data will also be transferred to the other device during synchronization. For example, if a person deletes or edits an observation and then syncs with other devices, this observation will be deleted or edited on all synced devices.
It is important to create project synchronization protocols to ensure that all data becomes part of the project database.
There are 2 ways to synchronize with Mapeo Desktop:
If devices are in the same place, even without a Wi-Fi network.
If devices are not in the same place and both have an internet connection.
This section explores how to use Mapeo Desktop to view and manage Mapeo Mobile data, as well as the available options for exporting data into different formats. The information is contained in the following pages:
To edit an observation, open its full details in the View observation window.
With the View observation window open, click on a field to add or edit information. Click SAVE to save changes.
In Mapeo Desktop you cannot modify the creation date, category type or geographic location of an observation.
Deleting observations cannot be undone, so exercise caution when using delete.
To view and manage synchronized observations in Mapeo Desktop, click on Observations in the Mapeo modes panel on the left side of the screen.
Observations mode offers 3 different options for viewing observations in your database. In the Toolbar, you can choose between the following views:
To view observations as a gallery of images, click on Media in the Toolbar. Click on an individual image to view the details of that observation in the View observation window.
To view observations in the form of a report, click on Report in the Toolbar. Report view displays one observation per page and includes the category, coordinates, date, a map of the location, and any images associated with the observation.
To look at a subset of your observations in Map, Media or Report view, use the Filter panel. Observations can be filtered by date, category, and some details fields used to collect the data.
Click ALL to reset the filter and show observations for all dates.
Use the checkboxes to select the categories that you want to make visible.
Click ONLY to show observations for a single selected category.
Click ALL to reset the filter and show observations for all categories.
You may also have the option to filter by some of the details fields used in your project. Only details that are "select one" fields (ie. you can only select one of the available answer options) will be available in the Filter panel.
Mapeo Desktop can synchronize data via Wi-Fi with other computers or smartphones that use Mapeo. This is a good sync option when devices are near each other and it works with no internet connection.
Both devices need to be connected to the same Wi-Fi network For devices to sync, both need to be connected to the same Wi-Fi network. This Wi-Fi network does not need to have an internet connection.
Connect both Mapeo devices to the same Wi-Fi network. In offline environments, a local Wi-Fi network can be created using a mobile wireless router or a third device capable of serving as an offline hotspot.
In Mapeo Desktop: Click on Synchronize in the Mapeo modes panel.
In Mapeo Mobile: Tap the Synchronize button on the home screen.
In Mapeo Desktop, click on the SYNCHRONIZE button below the device name to begin the exchange of data.
To load observations into Mapeo Desktop for the first time, you will need to synchronize data with another computer or smartphone that uses Mapeo.
Synchronization via Wi-Fi () For syncing with another computer or smartphone Can be used if both devices are in the same place and have access to a Wi-Fi network. (An internet connection is not required.)
Synchronization with a file () Only for syncing between computers Useful in these two contexts:
From Map or Media view, click on a dot or image to open the View observation window for the associated observation. From Report view, use the EDIT button in the grey toolbar to open the View observation window for the observation shown in the current page of the report.
To delete an observation, go to the View observation window and click on theMore options menu. Select Delete observation and confirm deletion by clicking Yes, delete in the pop-up window.
By deleting observations, you will permanently remove them from your device and all devices you synchronize data with in the future. For more on synchronization, see
In the default Map view, observations are displayed as dots on a map. Use your computer's mouse or the Zoom controls at the top right of the map to zoom in and zoom out and navigate to different locations on the map.
Hover your mouse over an individual dot on the map to preview the associated observation. Click on a dot to view the full details of that observation in the View observation window. Click on the Expand button to view all fields in each section.
Use the Next and Previous buttons at the bottom of the screen to step through each page of the report.
You can filter observations included in the report using the , and hide additional data fields using the Hide fields controls in the grey panel above the report.
For more on how to hide fields and save a report, see.
To apply a filter, click the Expand button beside the desired filter section and adjust the filter criteria. Multiple filters can be used at the same time.
To filter observations by a specific date range, click Expand beside Date of observation to open the filter section. Click on the From and To date fields and use the pop-up calendar to define the start date and end date for the timeframe you would like to view. Only observations collected between these dates will be visible.
To filter observations by a category, click Expand beside Category to open the list of the categories used in your project.
For more on creating custom details fields, see .
This section covers the available options and formats for exporting data from Observations mode in Mapeo Desktop.
In Mapeo Desktop you can view your data as a report. Each page of the report contains the details of one observation. From the Report view, you can:
Control which observations are included in the report using the Filters panel. For more on filtering, see #filter-observations.
To export your observation data as .GeoJSON
:
Select Export observations...
3. In the Export Observations pop-up window:
For the Data format field, select GeoJSON.
In the Only filtered data or all data? field, choose if you want the exported file to contain only filtered data or all data.
In the Also export photos? field, choose between including no photos, full-size photos, or preview-size photos in the exported file.
4. Click on SAVE.
5. In the pop-up window, give a name to the .GeoJSON
file and choose where to save it. Once you are done, click on Save.
You can now load and use this file in mapping software.
To export your observation data as .csv
:
Select Export observations...
3. In the Export Observations pop-up window:
For the Data format field, select CSV.
In the Only filtered data or all data? field, choose if you want the exported file to contain only filtered data or all data.
In the Also export photos? field, choose between including no photos, full-size photos, or preview-size photos in the exported file.
4. Click on SAVE.
5. In the pop-up window, give a name to the .csv
file and choose where to save it. Once you are done, click on Save.
You can now load and use this file in other software.
This is a useful export option if you want to publish an interactive online map with the observation data. To export observation data to a Web Map:
Select Export Webmap...
In the pop-up window, give a title and a description to the map and click on SAVE.
4. In the pop-up window, give a name to the Mapeo Web Package (.mapeomap
) file and choose where to save it. Once you are done, click on SAVE.
Go to the website maps.mapeo.app and sign in or sign up. It's free and you only need an e-mail account and a password.
Click on + ADD MAP.
3. In the pop-up window, navigate in your computer's file system to locate the Mapeo Web Package (.mapeomap
) file. Select it and click on Open. Wait until the uploading process is complete.
5. Copy the URL link of the online map to share it with other people
You can also:
​
Save as PDF report: if you want to download or print a PDF report with the observations collected.
Export as GeoJSON: if you want to continue working on your data in another mapping software (such as QGIS, ArcGIS, and others)
Export as CSV: if you want to view and manage your data using a spreadsheet in Microsoft Excel, Google Sheets, or other data analysis tools.
Export as Web Map: if you want to publish an interactive online map with the observation data.
Edit the details of the observation on the current report page by clicking on EDIT in the grey panel above the report.
Decide which detail fields you want to show or hide. To do so, click on the Hide Fields button in the grey panel above the report and toggle on off/on the fields that you want to hide/show. Click on SHOW ALL to show all fields and click on HIDE ALL to hide them all.
To save the report as a PDF, click on Save PDF in the grey panel above the report. In the pop-up window, give a name to the PDF file and choose where to save it. Once you are done, click on Save. To view, share or print the report, locate the saved file on your computer and click on it to open it.
This is a useful export option if you want to continue working on your data in another mapping software (such as QGIS, ArcGIS, or others).
In the Observations mode of Mapeo Desktop, click on Export options in the Toolbar on the top right of the Mapeo Desktop window.
This is a useful export option if you want to view and manage your data using a spreadsheet and doing graphs and statistic analysis in software such as Microsoft Excel, Google Sheets, and others.
In the Observations mode of Mapeo Desktop, click on theExport Observation Data menu at the top right corner of the screen.
In the Observations mode of Mapeo Desktop, on the toolbar, click on Export options.
4. Click on Publish link to Map to open the website with your published map!
Click on Edit map details to edit the title, description, terms & limitations, and style of the background map.
Click on Menu to delete the map.